{"id":6149,"date":"2026-09-22T00:36:08","date_gmt":"2026-09-21T15:06:08","guid":{"rendered":"https:\/\/help.interfy.com.au\/?post_type=ht_kb&p=6149"},"modified":"2026-09-22T00:36:09","modified_gmt":"2026-09-21T15:06:09","slug":"retention-mapping","status":"publish","type":"ht_kb","link":"https:\/\/help.interfy.com.au\/index.php\/knowledge-base\/retention-mapping\/","title":{"rendered":"Retention Mapping"},"content":{"rendered":"\n

With OneCore, you can set up a default retention account\/item that will be used by the integration a line item in an Autodesk entry has a retention value. <\/p>\n\n\n\n

Note: This only applies to Autodesk-to-QBO transactions<\/p>\n\n\n\n

There are two options to configure a retention account. This can either be done on the company level<\/strong>, where it will be applied to all projects in Autodesk or to the project level<\/strong>, where it will only be applied the specific project where it was configured. <\/p>\n\n\n\n

How to configure retention accounts:<\/p>\n\n\n\n

Company-level<\/p>\n\n\n\n

1. Go to Retention > General Settings<\/p>\n\n\n\n

    <\/ol>\n\n\n\n
    \"\"<\/figure>\n\n\n\n

    2. Select the specific retention Expense Account or Expense Item for your Autodesk Cost Payment Applications and Autodesk Expenses.<\/p>\n\n\n\n

    Note: It is not required to have both fields populated. This will depend on how you choose to have these retention amounts tracked in QBO.<\/p>\n\n\n\n

      \n
    1. Expense Account \u2013 The retention amount will be tracked under the selected QBO GL account that will be selected.<\/li>\n\n\n\n
    2. Expense Item \u2013 The retention amount will be tracked under the selected QBO Products & Services<\/li>\n<\/ol>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      3. Select the retention Revenue Item for your Autodesk Budget Payment Applications<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n

      4. With OneCore, you can also choose how the integration populates the retention in a QBO bill or invoice.<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n
        \n
      1. Default Retention Type \u2013 A single line item is created with the amount calculated as the line item value minus the line item retention value.<\/li>\n\n\n\n
      2. Line Item Retention Type \u2013 Separate line items are created for the line item value and line item retention value, respectively.<\/li>\n<\/ol>\n\n\n\n

        Note: Line Item Retention Type only applies Retention Accounts<\/strong> have been configured either above or at the project level. Otherwise, Default Retention Type<\/strong> will be used.<\/p>\n\n\n\n

          \n
        • Once all settings are configured, click Save General Changes.<\/li>\n<\/ul>\n\n\n\n
          \"\"<\/figure>\n\n\n\n

          Project-Specific Retention<\/p>\n\n\n\n

            \n
          1. Expense

            1. Go to Retention > Project Expense Retention and then select Account<\/strong> for Expense Account (GL account) and Item<\/strong> for Expense Item (Products & Services)<\/li>\n<\/ol>\n\n\n\n
            \"\"<\/figure>\n\n\n\n

            2. Click the pencil icon of the project and select the specific Expense Account\/Item that will be used for the retention amounts of this project. Click Save Changes once completed.<\/p>\n\n\n\n

            \"\"<\/figure>\n\n\n\n

                        Note: The same steps apply for both Account and Item type.<\/p>\n\n\n\n

            B. Revenue<\/p>\n\n\n\n

              \n
            1. Go to Retention > Project Revenue Retention<\/li>\n<\/ol>\n\n\n\n
              \"\"<\/figure>\n\n\n\n

              2. Click the pencil icon of the project and select the Revenue Item that will be used for the retention amounts of this project. Click Save Changes once completed.<\/p>\n\n\n\n

              \"\"<\/figure>\n","protected":false},"excerpt":{"rendered":"

              With OneCore, you can set up a default retention account\/item that will be used by the integration a line item in an Autodesk entry has a retention value.  Note: This only applies to Autodesk-to-QBO transactions There are two options to configure a retention account. This can either be done on…<\/p>\n","protected":false},"author":17,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[220],"ht-kb-tag":[228,230,229,227],"class_list":["post-6149","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-mapping-in-onecore-autodesk-forma","ht_kb_tag-autodesk-retention","ht_kb_tag-default-retention-account","ht_kb_tag-forma-retention","ht_kb_tag-retention"],"_links":{"self":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb\/6149","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/users\/17"}],"replies":[{"embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/comments?post=6149"}],"version-history":[{"count":1,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb\/6149\/revisions"}],"predecessor-version":[{"id":6159,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb\/6149\/revisions\/6159"}],"wp:attachment":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/media?parent=6149"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb-category?post=6149"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb-tag?post=6149"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}