{"id":5530,"date":"2026-04-08T17:04:12","date_gmt":"2026-04-08T07:34:12","guid":{"rendered":"https:\/\/help.interfy.com.au\/?post_type=ht_kb&#038;p=5530"},"modified":"2026-04-08T17:04:12","modified_gmt":"2026-04-08T07:34:12","slug":"how-to-use-ap-processing-ocr-auto-manual-what-fields-items-are-scanned","status":"publish","type":"ht_kb","link":"https:\/\/help.interfy.com.au\/index.php\/knowledge-base\/how-to-use-ap-processing-ocr-auto-manual-what-fields-items-are-scanned\/","title":{"rendered":"How to use AP Processing OCR (Auto, Manual, what fields\/items are scanned)"},"content":{"rendered":"\n<p>OneCore\u2019s OCR (Optical Character Recognition) is used primarily in <strong>AP Processing<\/strong> to automatically read, extract, and validate data from invoices and supporting documents. The goal is to reduce manual data entry and speed up invoice processing.<\/p>\n\n\n\n<p>Setting:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"903\" height=\"135\" src=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture2-2.png\" alt=\"\" class=\"wp-image-5531\" srcset=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture2-2.png 903w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture2-2-300x45.png 300w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture2-2-768x115.png 768w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture2-2-50x7.png 50w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture2-2-60x9.png 60w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture2-2-100x15.png 100w\" sizes=\"auto, (max-width: 903px) 100vw, 903px\" \/><\/figure>\n\n\n\n<p>How to use<\/p>\n\n\n\n<p>If Automatic OCR is enabled, the invoice is processed immediately upon upload. This will be marked with this icon under the \u201cOCR\u201d column adjacent to the invoice you uploaded.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"903\" height=\"344\" src=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture3-2.png\" alt=\"\" class=\"wp-image-5532\" srcset=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture3-2.png 903w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture3-2-300x114.png 300w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture3-2-768x293.png 768w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture3-2-50x19.png 50w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture3-2-60x23.png 60w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture3-2-100x38.png 100w\" sizes=\"auto, (max-width: 903px) 100vw, 903px\" \/><\/figure>\n\n\n\n<p>This will change to a green checkmark icon once OCR scanning is completed.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"903\" height=\"100\" src=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture4.png\" alt=\"\" class=\"wp-image-5533\" srcset=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture4.png 903w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture4-300x33.png 300w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture4-768x85.png 768w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture4-50x6.png 50w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture4-60x7.png 60w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture4-100x11.png 100w\" sizes=\"auto, (max-width: 903px) 100vw, 903px\" \/><\/figure>\n\n\n\n<p>If Automatic OCR is disabled, it will only be processed after you initiate it manually using this button beside the invoice that you uploaded.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"903\" height=\"295\" src=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture5.png\" alt=\"\" class=\"wp-image-5534\" srcset=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture5.png 903w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture5-300x98.png 300w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture5-768x251.png 768w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture5-50x16.png 50w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture5-60x20.png 60w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture5-100x33.png 100w\" sizes=\"auto, (max-width: 903px) 100vw, 903px\" \/><\/figure>\n\n\n\n<p>Notes:<br>OCR can only process the file types that you select on the AP Processing settings.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"903\" height=\"290\" src=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture6-1.png\" alt=\"\" class=\"wp-image-5535\" srcset=\"https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture6-1.png 903w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture6-1-300x96.png 300w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture6-1-768x247.png 768w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture6-1-50x16.png 50w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture6-1-60x19.png 60w, https:\/\/help.interfy.com.au\/wp-content\/uploads\/2026\/04\/Picture6-1-100x32.png 100w\" sizes=\"auto, (max-width: 903px) 100vw, 903px\" \/><\/figure>\n\n\n\n<p>OCR will scan and populate the columns Linked Project, Vendor, Commitment\/Order Number, Invoice Date and Invoice Number.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>OneCore\u2019s OCR (Optical Character Recognition) is used primarily in AP Processing to automatically read, extract, and validate data from invoices and supporting documents. The goal is to reduce manual data entry and speed up invoice processing. Setting: How to use If Automatic OCR is enabled, the invoice is processed immediately&#8230;<\/p>\n","protected":false},"author":14,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[62],"ht-kb-tag":[116,136,157],"class_list":["post-5530","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-ap-processing","ht_kb_tag-ap-processing","ht_kb_tag-ocr","ht_kb_tag-optical-character-recognition"],"_links":{"self":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb\/5530","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/users\/14"}],"replies":[{"embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/comments?post=5530"}],"version-history":[{"count":1,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb\/5530\/revisions"}],"predecessor-version":[{"id":5536,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb\/5530\/revisions\/5536"}],"wp:attachment":[{"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/media?parent=5530"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb-category?post=5530"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.interfy.com.au\/index.php\/wp-json\/wp\/v2\/ht-kb-tag?post=5530"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}