Refresh QBO Payment Terms: <\/strong>Synchronizing latest payment terms data from QuickBooks Online<\/li>\n<\/ul>\nIn the table above shows the latest payment terms data from QuickBooks Online since the last refresh that is initiated.<\/p>\n
Direct Costs:<\/h3>\n
Direct Cost Settings:<\/strong><\/p>\nIn “General Settings<\/strong>“:<\/p>\n![\"direct-cost-general-settings\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/direct-cost-general-settings.png\")
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\n- Received Data Type<\/strong>: Set the value for Procore’s direct cost received date field<\/li>\n
- Default Cost Type<\/strong>: Set the value for default cost type when no cost types has been selected upon generating QBO bill’s line item<\/li>\n<\/ul>\n
Click “Save General Settings<\/strong>” once you have finalized the configuration.<\/p>\nDirect Cost Transaction Types:<\/strong><\/p>\nIn “Enable Transaction Types<\/strong>“:<\/p>\n![\"enable-transaction-types\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/enable-transaction-types-section.png\")
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\n- Expense<\/strong>: Create Direct Cost from a QuickBooks Expense<\/li>\n
- Credit Memo<\/strong>: Create Direct Cost from a QuickBooks Credit Memo<\/li>\n
- Journal Entry<\/strong>: Create Direct Cost (Expense)<\/strong> from a QuickBooks Journal Entry<\/li>\n<\/ul>\n
In “Manual Journal Settings<\/strong>“:<\/p>\n![\"direct-cost-vendor\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/manual-journal-settings.png\")
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\n- Direct Cost Vendor<\/strong>: Set the vendor when creating direct costs in Procore<\/li>\n<\/ul>\n
Retention:<\/h3>\n
Retention Settings<\/strong><\/p>\nIn “General Settings<\/strong>“:<\/p>\n![\"retention-settings-general\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/retention-settings-general.png\")
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Default Retention Accounts:<\/p>\n
\n- \n
\n- Expense Account<\/strong>: Set the default QuickBooks Expense Account<\/strong> to use for tracking retention amounts<\/li>\n
- Expense Item<\/strong>: Set the default QuickBooks Expense Item<\/strong> to use for tracking retention amounts<\/li>\n
- Revenue Item<\/strong>: Set the default QuickBooks Revenue Item<\/strong> to use for tracking retention amounts<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Retention Type:<\/p>\n
![\"retentiom-type\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/retention-type.png\")
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Default Retention Type<\/strong>\u00a0– A single line item is created with the amount calculated as the line item value minus the line item retention value.<\/p>\nLine Item Retention<\/strong> Type <\/strong>– Separate line items are created for the line item value and line item retention value respectively.<\/p>\n\n- \n
\n- Expense Retention Type<\/strong>: Set the Expense Retention Type (Commitment Claim)<\/strong><\/li>\n
- Revenue Retention Type<\/strong>: Set the Revenue Retention Type (Head Contract Claim)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Retention has three options: General Settings, Project Expense Retention, Project Revenue Retention.<\/p>\n
General Settings <\/em>allows you to select your default retention expense and revenue accounts, if you use it, as well as setting the default retention type.<\/p>\nProject Expense Retention<\/strong><\/p>\nProject Expense Retention <\/em>allows you to map a default QuickBooks retention account for each project for expenses i.e. commitment claims or direct costs.<\/p>\nProject Expense Retention – Account<\/p>\n
![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/project-retention-expense.png\")
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Project Expense Retention – Item<\/p>\n
![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/project-rentetion-expense-item.png\")
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Project Revenue Retention<\/strong><\/p>\nProject Revenue Retention <\/em>allows you to map a default QuickBooks retention account for each project for revenue i.e. head contract claims.’<\/p>\n![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/project-rentetion-revenue-item.png\")
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Standard Cost Codes:<\/h3>\n
Standard Cost Codes has four options: General Settings, Expense Mapping, Revenue Mapping, Expense Cost Division<\/strong>.<\/p>\nGeneral Settings:<\/strong><\/p>\nGeneral Settings <\/em>allows you to update the Procore cost code and QuickBooks account lists in OneCore, as well as set a default expense and revenue account for unbudgeted line items for commitments and head contracts within Procore.<\/p>\n![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/refresh-standard-cost-codes.png\")
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Refresh Code Code<\/strong>:<\/p>\n![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/refresh-codes.png\")
<\/p>\n
\n- Refresh All Cost Codes, Items and Accounts (Procore & QuickBooks)<\/strong><\/li>\n
- Refresh Procore Cost Codes Only (Procore)<\/li>\n
- Refresh QuickBooks Accounts Only (QuickBooks)<\/li>\n
- Refresh QuickBooks Items Only (QuickBooks)<\/li>\n<\/ul>\n
Cost Code Expense Mapping Type:<\/strong><\/p>\n![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/cost-code-expense-mapping-type.png\")
<\/p>\n
\n- Mapping Type<\/strong>: Set Category<\/strong> or Product \/ Service\u00a0<\/strong>upon generating QuickBooks Bill<\/li>\n<\/ul>\n
Click ‘Save Mapping Typ<\/strong>e’ when you finalised your selection.<\/p>\nDefault Accounts \/ Items:<\/strong><\/p>\nWithin Procore, contract SOV line items can be created without cost codes (un-budgeted line items). To cater for this scenario, default QBO accounts can be set to prevent transaction failures.<\/p>\n
![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/default-accounts-items.png\")
<\/strong><\/p>\n\n- Expense Account<\/strong>: Set default Expense QuickBooks Account\u00a0<\/strong><\/li>\n
- Expense Item<\/strong>: Set default Expense QuickBooks Item<\/strong><\/li>\n
- Expense Account<\/strong>: Set default Revenue QuickBooks Item<\/strong><\/li>\n<\/ul>\n
Click ‘Save Default Accounts & Items<\/strong>‘ when you finalised your selection.<\/p>\nAccount Mappings:<\/strong><\/p>\nToggle cost code mappings to additional in the QBO account types:<\/p>\n
![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/account-mappings.png\")
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\n- Revenue Accounts<\/strong><\/li>\n
- Asset Accounts<\/strong><\/li>\n
- Liability Accounts<\/strong><\/li>\n
- Equity Accounts<\/strong><\/li>\n<\/ul>\n
Expense Mapping:<\/strong><\/p>\nExpense Mapping <\/em>allows you to:<\/p>\n
![\"\"](\"https:\/\/wpstaq-ap-southeast-2-media.s3.amazonaws.com\/help-interfy\/wp-content\/uploads\/media\/2023\/11\/Header-bar-1.png\")
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